School & group travel
Enrollment, balances, itineraries, forms, and what everyone needs to know stay together—so your team can focus on the joy of the experience.
Parents, Attendees, and Chaperones get their own portal with always up to date information; card payments for balances can live in the same place as the rest of the trip.
When rosters, balances, room lists, and chaperone notes live in different files, someone always pays the price—usually the person running the trip. Keep one operational home for the tour you're responsible for.
Traveler roster, money, rooming, merch, and attendance stay connected to the same trip.
Staff, chaperones, families, and travelers each get the view they need—without duplicate entry.
Email and documents live with the trip instead of buried in inboxes and drive folders.
We collect card payments for you and disburse to your organization using the funding method that works best for you. Families pay trip balances in one clear place—each charge stays tied to the traveler it belongs to. You're not handling checks or cash, and accounting is very clear.
A trip rarely behaves like a single ticket price. Transportation, merchandise, program fees, and other line items show up at different times—this workspace is built to help you manage that complexity instead of spreading it across files.
The same tour, different surfaces—each role sees what they need.
Full trip workspace: enrollment, money, logistics, documents, email, and configuration.
Trip-scoped tools aligned with on-the-ground leadership—not the entire back office.
Guardian-friendly flows for linked travelers, payments, and follow-along detail.
Personal itinerary, balances, and tasks without exposing the whole roster.
Built for operators who need clear ownership, scoped visibility, and an audit trail. Designed by a school administrator with decades of experience in the complexities of group travel.
Running a tour means answering “where are we against plan?” without opening ten different places. The dashboard gives you a single entry point into trip status and the modules you rely on.
Long tours are rarely one undifferentiated block. Legs split the tour into time-bound segments—travel days, a multi-day host-city block, the return leg—so dates and locations stay accurate when you span multiple cities or phases. Destinations are the actual stops and activities on the ground so chaperones and travelers aren't guessing what's now versus what's next.
Hotels and venues are shared resources. You need a canonical list of properties and room inventory before you can assign people fairly and produce accurate lists for vendors.
Room lists are high-stakes and they change constantly. A dedicated rooming workflow—with a drag-and-drop assignment board—lets you reshuffle quickly as the roster shifts, without maintaining a parallel file that drifts away from your roster and payments.
Every other module keys off who is actually on the trip. One roster prevents duplicate identities, mismatched payments, and “which list is correct?” arguments.
Large tours split and rejoin: different buses, concurrent venues, or parallel activity tracks. Subgroups let you target subsets of travelers for itinerary, transportation, or lodging without cloning the roster. Need one cohort in a museum program while another is across town for a site visit the same afternoon? Each subgroup follows the stops and movement that match where its people actually are.
On-tour leaders need clear responsibility and tools that match group travel—not a generic contact list. Chaperone workflows connect people to travelers and to on-the-ground tasks. A quick, easy way for chaperones to log student attendance cuts down on confusion and makes accountability easy.
Trip supervisors need confidence that planned amounts, installments, and what was actually collected stay aligned—whether money arrives by card, check, cash, or another method. Real programs don't bill everyone the same way: traveler types, one-off fees, and merch policy all need to fit the trip you're actually running.
Budgeting · Expenses · Payment tracking
Uniforms and trip merchandise are real operations: sizes, deadlines, and fulfillment lists—often as fiddly as a small retail run. Running it beside the roster keeps orders honest.
Permission slips, PDFs, and trip files die in email chains. Trip-scoped documents with role-based visibility keep the right version attached to the right trip.
Broadcasts and templates belong with the tour so you can answer “what did we tell families?” without searching three inboxes.
On multi-day tours you need a shared record of who was present for activities—visible to chaperones and admins alike, not trapped in one person's notes.
We built Tour Planner Pro with education-sector expectations around student and family information in mind—how it is collected, who can see it, and how little you can carry while still running a safe trip.
Built for groups that can't afford a disconnected pile of files.
Tour operators, schools, faith groups, sports programs, and anyone moving a cohort from enrollment through departure—without spreadsheet chaos.
Replace stitched-together workbooks with one system that matches how you actually operate on the road.
Clear enrollment, payments, and day-of detail—fewer surprises and fewer "which version is right?" moments.
Take 7 days to explore the workspace—set up your organization, open a trip, and see how roster, money, and portals feel for your team.
While you're getting oriented, a couple of capabilities are staged for after you upgrade: built-in trip email broadcasts and traveler card checkout turn on once your workspace is on a paid plan. You can still invite people with join codes and walk through the rest of the experience together.
Cancel anytime during the free trial. Use Organization settings → Manage or cancel subscription (opens your billing page) if you're an organization admin.
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